Student getting COVID-19 test at Student Health Center

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Testing & Vaccinations

Faculty, staff, and students who are accessing campus facilities are required to be immunized against COVID-19 or be approved for an exemption.

Humboldt State University will be offering on-campus COVID-19 vaccination clinics and regular testing.

January 11, 2022

Here’s what you need to know:

  • Faculty, staff, and students who are accessing campus facilities at any university location must be fully vaccinated against COVID-19, including a booster shot if eligible. 
  • Any unvaccinated student, staff, or faculty member with an approved exemption must be tested weekly for COVID-19.
  • Free testing is available to all faculty, staff, and students.
  • Free vaccines are available to all students.

Vaccination Mandate & Exemptions

The CSU Chancellor put forth a mandate requiring all students, staff, and faculty to be either fully vaccinated or qualify for a medical or religious exemption. Deadline for full vaccination, including a booster shot, is Jan. 23. If you are in the process of being vaccinated and need a deadline extension, email Human Resources or Student Health & Wellbeing Services.

Should an individual receive an exemption (even after the first two initial shots) they will be subject to weekly testing. Those who have been approved for a religious or medical exemption last semester do not need to reapply, but they are strongly encouraged to test prior to coming back onto campus.

Beginning January 23, any student, staff, or faculty member who is eligible must have received a COVID-19 booster to be considered fully vaccinated. Individuals are highly encouraged to seek their booster shots prior to coming back to campus as shots are limited in the region. HSU will be hosting booster clinics over the course of the next two weeks for students and employees. Students and employees are strongly encouraged not to wait to return to HSU for Spring Semester before receiving the vaccination, if possible. Visit My Turn California to find booster availability near you.

People are eligible for a booster six months after they received the second dose of the original vaccination (2 months after the Johnson & Johnson vaccination).

Students can call Student Health & Wellbeing Services at (707) 826-3146 to make vaccination appointments. 

There will also be vaccination clinics on campus offered for employees, so watch your email for further details. You can also check with local pharmacies or register to get vaccinated at the CDPH My Turn website.

Students

Submission of vaccination status or to apply for an exemption can be done through your Student Health Portal.

  • Log in to myHumboldt
  • Go to: your Health Portal
  • Go to: Document Upload 
  • Choose Documentation Type: Covid Vaccination Card
  • Upload a picture or scan of your Vaccination Record Card
  • In order to have Student Health & Wellbeing Services share your vaccination record with Housing & Residence Life and/or Human Resources (for student employees), look for the “Release of Information of Covid Vaccination Status” form in your Health Portal, complete, and submit.

To request a medical or religious exemption:

  • Log in to myHumboldt
  • Go to your Health Portal
  • Go to the Forms tab
  • Fill out the form "Exemption from COVID-19 Immunization Requirement (HousingAthletics)"
  • Contact the Student Health & Wellbeing Services with any questions: health@humboldt.edu (707) 826-3146
  • You’ll be contacted by the Student Health Center if your request is rejected.

If you are granted an exemption, you will be given accommodations, which include required weekly testing. See the Compliance section below for more information.

Employees

ALL employees must submit a self-certification. If you are not accessing campus facilities, please indicate that you are not accessing any campus facilities.

Additionally, all employees are required to submit a vaccination self-certification, regardless of whether they are accessing campus facilities. The certification form includes submitting vaccination information, a request for exemption, and/or the option to certify you won't be accessing campus facilities.

To submit your self certification or claim an exemption in PeopleSoft:

  • Log in to myHumboldt
  • Go to PeopleSoft > HR Center on the menu
  • Go to Self Service
  • Go to Personal Information > CSU COVID Self-Certification

If employees select medical or religious exemption in the self-certification form HR will reach out to collect additional information needed to grant the exemption.

If employees are granted an exemption, HR will provide work accommodations, which will include once weekly required testing.

  • Testing is available to employees during their regular work hours when accessing testing services on campus. The University will accept testing from other off-campus providers but employees must be tested on their own time.
  • Being granted an exemption does not guarantee telecommuting as an accommodation. 
  • Faculty who are granted an exemption are still required to teach their assigned course modality, including those that have a partial or full face-to-face component. Course modalities cannot be changed.
  • Should you have to travel for work there may be additional accommodations specific to travel. 
  • Your supervisor will not have your vaccination status disclosed to them, however they will be notified of applicable work accommodations. See the Compliance section below for more information.

If you have any questions please reach out to HR at hsuhr@humboldt.edu

Weekly Testing

All students, staff, and faculty who are exempt from receiving the vaccination must submit to testing 1 time a week.

  • Students, staff, faculty are encouraged to test at the on-campus testing site where Student Health & Wellbeing Services (SHWS)/Human Resources (HR) representatives would be able to automatically pull the testing list to verify testing OR they would need to go into HR to verify their test if an employee; if a student, upload proof of testing to the Health Portal.

However, if individuals who are fully vaccinated choose to disclose their status to the University they may be exempted from weekly testing.

Registration and Scheduling Information

Testing Positive

** SYMPTOMATIC STUDENTS, STAFF, and FACULTY SHOULD BE TESTED AS SOON AS POSSIBLE.  

The University and Humboldt County Public Health are working together to help isolate individuals who have tested positive for Covid-19  and conduct contact tracing if necessary. The University will also post the total number of cases on the Campus Ready website weekly.

  • Anyone who tested positive should inform the University immediately. Students should notify Student Health & Wellbeing Services (SHWS) and employees should notify their supervisor AND Human Resources (hr-covid-coordinator@humboldt.edu)
  • Falling out of compliance with these protocols may be in violation of campus and county policies and could lead to possible disciplinary action.
  • Anyone who is deemed a direct contact to a positive case should seek the guidance of a physician or public health to determine quarantine requirements. 

If an individual has tested positive in the last 90 days (which would exempt the individual from vaccination and testing during that 90 day period) they would need to provide verification of the positive test date.

Once the 90 days have passed the individual would be expected to either show proof of vaccination or submit for weekly testing. During the initial 90 days the individual will be required to be masked at all times.

  • Students would submit this information to SHWS 
  • Employees would submit this information to HR

See testing hours and locations on Campus Ready.

Testing and Vaccination Tracking

Students 

Students would be tracked by an identified position within the Student Health Center (SHC Immunization / COVID-19 Tracking Coordinator) that would verify vaccination status when submitted and track within the Electronic Medical Records (EMR) system within the vaccination section. They would also utilize a secure spreadsheet for tracking testing (this will track testing dates NOT test results). All of this data will be treated as Level 1 data and will be managed according to applicable campus policies regarding the security of that type of data

Staff/Employees

Testing tracking will occur through the use of a secure spreadsheet (this will track testing dates NOT test results) completed by the COVID Coordinator in HR. All of this data will be treated as Level 1 data and will be managed according to applicable campus policies regarding the security of that type of data. 

  • Any testing occurring from sites other than the testing services provided on campus will not be reimbursed by the University. All testing from the on campus testing vendor will result in no out of pocket cost to the employee
  • Direct supervisors will be informed of employees who are exempt from testing by HR. 

Testing Location and Hours

Free COVID-19 testing is available to HSU staff, faculty, and students at the Banquet Room of the Student Activities Center (first floor).  

  • Students and employees may walk in for testing during open hours: Mondays and Thursdays, 8 a.m. - 6 p.m.; Tuesdays, 8 a.m. - 5 p.m.; Wednesdays, 7 a.m. - 5 p.m.; and Fridays, 7 a.m. - 4 p.m.
  • Wear a mask at all times (except when advised by the test collector to remove your mask) and try to stay 6 feet apart from others while waiting for your test.

 

Face Masks

Everyone, regardless of vaccination status, will need to be masked while indoors in campus facilities, and outdoors anytime you cannot maintain a 6-foot distance from others. 

While indoors, face masks are required anytime you are not in your own private workspace with a way to manage the entry of others, such as with a closed door. If this is a space someone else may need to enter, such as a lab or other operational space, you must wear it even when no one is present.

Also, anytime you are in common spaces such as hallways, bathrooms, break rooms, foyers, lobbies, etc., you must have your face mask on at all times, even if no one is present. 

Athletics participants may be unmasked only during active sanctioned practice or competition. 

Should a student or employee find that they are without a face mask, HSU will provide them at the following sites: 

  • University Police Department, 1st Floor SBS
  • Jolly Giant Commons Mailroom
  • College Creek Mailroom

Enforcement

Students: All other spaces on campus students are expected to adhere to CDC guidelines per their vaccination status. Should it be reported that a student who is unvaccinated is utilizing campus facilities without wearing a mask when required it may be referred to the Dean of Students.

Employees: Supervisors will be provided the names of individuals who qualify for the masking and testing exemption. It will be the responsibility of the supervisors to ensure that employees are adhering to campus policy.

Compliance

Several protocols are in place to ensure compliance with policies.

Students

  • If you are granted a vaccination exemption, you will be given accommodations such as required weekly testing.
  • If you failed to submit proof of vaccination or if you received an exemption and have not remained compliant with the weekly testing requirement:
    • You will be notified by the Covid Coordinator Emily McDowell (emily.mcdowell@humboldt.edu) that you have three days to rectify the issue.
    • If the issue isn’t resolved, you will be notified that you are being put on an immediate Health and Safety Risk Hold. The hold prohibits individuals from accessing any campus facilities. Faculty and supervisors will be notified of the hold. Any classes or labs missed during this period will not be made up and may affect your grades.
    • Once you have completed the necessary steps to have the hold released, you will need to reach out to Student COVID Compliance Coordinator, Emily McDowell (emily.mcdowell@humboldt.edu) to release you from the hold. 

Employees 

  • If you are granted a vaccination exemption, you will be given accommodations such as required weekly testing. 
  • If you failed to submit proof of vaccination or if you received an exemption and have not remained compliant with the weekly testing requirement:
    • HR will be tracking those who are required to test weekly. Should you fall out of compliance with the policy, you will be notified by HR that you have a minimum of three days to comply. If you have not complied within three days, HR will initiate the appropriate disciplinary action. 

Supervisors

Supervisors will be notified if any of their employees are out of compliance with testing requirements and be given guidance from HR on what that means for the employee. 

  • Supervisors must allow employees to get tested during their regular work hours, not during breaks, if employees are getting tested on campus.
  • Supervisors will be notified by HR if an employee needs any work accommodations.
  • It is the responsibility of the supervisor to ensure that employees with accommodations (such as weekly testing) are adhering to the accommodation. 
  • Employees not compliant with any requirements will be subject to appropriate disciplinary action. Any concerns with employee compliance can be reported to Scott Kasper at scott.kasper@humboldt.edu.  

Classroom Management

Everyone must be masked in instructional spaces. If/when appropriate, faculty will be provided a list of students and what accommodations they require (which will include weekly testing, masking, and additional accommodations specific to travel).

  • Should a student come to class without a mask: 
    • They should be asked to put a mask on and reminded of the mask distribution sites on campus.
    • If the student refuses to put a mask on, they should be told they can not attend class.
    • If they refuse to leave, it will be treated as a classroom disruption policy issue and should be reported to the Dean of Students, dos@humboldt.edu.
  • If a student is out of compliance with the vaccination policy or their weekly testing responsibilities:
    • They will be put on a Health and Safety Risk Hold, which prohibits them from accessing campus facilities. 
    • Faculty members will receive a notice when one of their students who is enrolled in an in-person course is on a Health and Safety Risk Hold and that the student will be unable to attend class. 
    • Students will be notified by the campus Covid Compliance Coordinator, Emily McDowell (emily.mcdowell@humboldt.edu), that they are on the hold. Once the student’s hold is released, the Covid Compliance Coordinator will notify the faculty member through the Dean of Students. 
    • Any classes or labs missed due to being on the hold are not to be made up (i.e. unexcused absences).

If you have questions regarding accommodations for students, reach out to Student COVID Compliance Coordinator, Emily McDowell (emily.mcdowell@humboldt.edu). Any questions or concerns about COVID compliance reach out to risk-managment@humboldt.edu