Student getting COVID-19 test at Student Health Center

Choose a Language

Non-English is for reference only and not official

Testing & Vaccinations

Faculty, staff, and students who are accessing campus facilities are required to be immunized against COVID-19 or be approved for an exemption by September 10.

Humboldt State University will be offering on-campus COVID-19 vaccination clinics and regular testing.

September 24, 2021

Here’s what you need to know:

  • Faculty, staff, and students who are accessing campus facilities at any university location for the Fall semester must be fully vaccinated against COVID-19. 
  • Any unvaccinated student, staff, or faculty member with an approved exemption must be tested weekly for COVID-19.
  • Free testing is available to all faculty, staff, and students
  • Free  vaccines are available to all students

Vaccination Mandate & Exemptions

The CSU Chancellor put forth a mandate requiring all students, staff, and faculty to be either fully vaccinated or qualify for a medical or religious exemption by September 10. If you are in the process of being vaccinated and need a deadline extension, email Human Resources or Student Health & Wellbeing Services.

Students can call Student Health & Wellbeing Services at (707) 826-3146 to make vaccination appointments. 

There will also be vaccination clinics on campus offered for employees, so watch your email for further details. You can also check with local pharmacies or register to get vaccinated at the CDPH My Turn website.

Students

Submission of vaccination status or to apply for an exemption can be done through your Student Health Portal.

  • Log in to myHumboldt
  • Go to: your Health Portal
  • Go to: Document Upload 
  • Choose Documentation Type: Covid Vaccination Card
  • Upload a picture or scan of your Vaccination Record Card
  • In order to have Student Health & Wellbeing Services share your vaccination record with Housing & Residence Life and/or Human Resources (for student employees), look for the “Release of Information of Covid Vaccination Status” form in your Health Portal, complete, and submit.

To request a medical or religious exemption:

  • Log in to myHumboldt
  • Go to your Health Portal
  • Go to the Forms tab
  • Fill out the form "Exemption from COVID-19 Immunization Requirement (HousingAthletics)"
  • Contact the Student Health & Wellbeing Services with any questions: health@humboldt.edu (707) 826-3146
  • You’ll be contacted by the Student Health Center if your request is rejected.

If you are granted an exemption, you will be given accommodations, which include required weekly testing. See the Compliance section below for more information.

Employees

ALL employees must submit a self-certification. If you are not accessing campus facilities, please indicate that you are not accessing any campus facilities.

Additionally, all employees are required to submit a vaccination self-certification, regardless of whether they are accessing campus facilities. The certification form includes submitting vaccination information, a request for exemption, and/or the option to certify you won't be accessing campus facilities.

To submit your self certification or claim an exemption in PeopleSoft:

  • Go to HR Center in PeopleSoft
  • Go to Self Service
  • Go to CSU COVID Self-Certification in Personal Information

If employees select medical or religious exemption in the self-certification form HR will reach out to collect additional information needed to grant the exemption.

If employees are granted an exemption, HR will provide work accommodations, which will include once weekly required testing.

  • Testing is available to employees during their regular work hours when accessing testing services on campus. The University will accept testing from other off-campus providers but employees must be tested on their own time.
  • Being granted an exemption does not guarantee telecommuting as an accommodation. 
  • Faculty who are granted an exemption are still required to teach their assigned course modality, including those that have a partial or full face-to-face component. Course modalities cannot be changed.
  • Should you have to travel for work there may be additional accommodations specific to travel. 
  • Your supervisor will not have your vaccination status disclosed to them, however they will be notified of applicable work accommodations. See the Compliance section below for more information.

If you have any questions please reach out to HR at hsuhr@humboldt.edu

Weekly Testing

All students, staff, and faculty who are exempt from receiving the vaccination must submit to testing 1 time a week.

  • Students, staff, faculty are encouraged to test at the on-campus testing site where Student Health & Wellbeing Services (SHWS)/Human Resources (HR) representatives would be able to automatically pull the testing list to verify testing OR they would need to go into HR to verify their test if an employee; if a student, upload proof of testing to the Health Portal.

However, if individuals who are fully vaccinated choose to disclose their status to the University they may be exempted from weekly testing.

Free COVID-19 testing is available to students, staff, and faculty at the Great Hall, Monday-Friday, 8 a.m. - 5 p.m. You must register to schedule an appointment. 

Registration and Scheduling Information

  • Staff and Faculty - There are known accessibility issues with this page. If you are having difficulty navigating this page, contact Human Resources at 707-826-3626 or hsuhr@humboldt.edu to set up an appointment.
  • Students Who Live Off Campus - There are known accessibility issues with this page. If you are having difficulty navigating this page, contact the Student Health Center at  707-826-3146 or health@humboldt.edu to set up an appointment
  • Student Athletes and Students Who Live on Campus: Athletes and residents should use the Curograms app that has been provided to them by Athletics or by Housing & Residence Life to schedule an appointment.  

An HSU ID will be required and HealthQuest will bill insurance directly. No co-pay is needed. Testing is also free for those without insurance. 

Please remember to wear a face covering at all times (except when advised by the test collector to remove your face covering) and to stay 6 feet apart from others while waiting for your test.

Testing Positive

** SYMPTOMATIC STUDENTS, STAFF, and FACULTY SHOULD BE TESTED AS SOON AS POSSIBLE.  

The University and Humboldt County Public Health are working together to help isolate individuals who have tested positive for Covid-19  and conduct contact tracing if necessary. The University will also post the total number of cases on the Campus Ready website weekly.

  • Anyone who tested positive should inform the University immediately. Students should notify Student Health & Wellbeing Services (SHWS) and employees should notify their supervisor AND David Hickcox (David.Hickcox@humboldt.edu) in Human Resources. 
  • Falling out of compliance with these protocols may be in violation of campus and county policies and could lead to possible disciplinary action.
  • Anyone who is deemed a direct contact to a positive case should seek the guidance of a physician or public health to determine quarantine requirements. 

If an individual has tested positive in the last 90 days (which would exempt the individual from vaccination and testing during that 90 day period) they would need to provide verification of the positive test date.

Once the 90 days have passed the individual would be expected to either show proof of vaccination or submit for weekly testing. During the initial 90 days the individual will be required to be masked at all times.

  • Students would submit this information to SHWS 
  • Employees would submit this information to HR

 

Testing and Vaccination Tracking

Students 

Students would be tracked by an identified position within the Student Health Center (SHC Immunization / COVID-19 Tracking Coordinator) that would verify vaccination status when submitted and track within the Electronic Medical Records (EMR) system within the vaccination section. They would also utilize a secure spreadsheet for tracking testing (this will track testing dates NOT test results). All of this data will be treated as Level 1 data and will be managed according to applicable campus policies regarding the security of that type of data

Staff/Employees

Testing tracking will occur through the use of a secure spreadsheet (this will track testing dates NOT test results) completed by the COVID Coordinator in HR. All of this data will be treated as Level 1 data and will be managed according to applicable campus policies regarding the security of that type of data. 

  • Any testing occurring from sites other than the testing services provided on campus will not be reimbursed by the University. All testing from the on campus testing vendor will result in no out of pocket cost to the employee
  • Direct supervisors will be informed of employees who are exempt from testing by HR. 

Testing Location and Hours

Free COVID-19 testing is available to HSU staff, faculty, and students at the Great Hall.  As of September 7, 2021, there are two testing vendors on site: Fulgent and HealthQuest.

HSU Students

Students should seek asymptomatic testing through Fulgent (on the right just as you enter the Great Hall).  The hours are Mondays and Thursdays, 10 a.m.–1 p.m. and 2 - 7 p.m.; and Tuesday, Wednesdays, and Fridays from 8 a.m.-1 p.m., and 2-5 p.m.

For the week of September 7, you may register onsite and testing will be walk-in only.  Starting Monday, Sept. 13, you will receive an email inviting you to register electronically on your own.  Your link to register is unique and will expire after three days, so please be sure to register within this time frame.  For registration, you will need access to your health insurance information.  Be sure to bring a form of ID (e.g., Student ID or CDL) at the time of testing.

Note: SYMPTOMATIC STUDENTS should contact Student Health & Wellbeing Services  (SHWS) at (707) 826-3146 as soon as possible for testing through SHWS.

HSU Employees

Employees should seek testing through HealthQuest (straight ahead as you enter the Great Hall).  The hours of operation are Monday-Friday, 8 a.m.-noon and 1-5 p.m.  You may walk in for testing or schedule an appointment in advance.  

General Information

All students, staff, and faculty who are exempt from receiving the vaccination must submit to testing once a week.  Regular testing is highly encouraged, regardless of your vaccination/exemption status to help stop the spread of COVID-19.  There is no limit to the number of tests an employee or student can receive.

Note, both vendors will bill insurance directly. No co-pay is needed. Testing is also free for those without insurance. 

Please remember to wear a mask at all times (except when advised by the test collector to remove your mask) and to stay 6 feet apart from others while waiting for your test.

 

Face Masks

Masking will be required of all students, staff, and faculty participating in on-campus activities. However, if individuals who are fully vaccinated choose to disclose their status to the University they may be exempted from wearing a mask in most situations on campus (events on campus may still require masking regardless of vaccination status). See the Campus Events policy.

Unvaccinated individuals must continue to wear a face mask at all times indoors, and outdoors whenever they can’t maintain a 6-foot distance from others. Unvaccinated individuals must also be distanced while eating or drinking when unmasked. 

Enforcement

Students: All other spaces on campus students are expected to adhere to CDC guidelines per their vaccination status. Should it be reported that a student who is unvaccinated is utilizing campus facilities without wearing a mask when required it may be referred to the Dean of Students.

Employees: Supervisors will be provided the names of individuals who qualify for the masking and testing exemption. It will be the responsibility of the supervisors to ensure that employees are adhering to campus policy.

Compliance

Several protocols are in place to ensure compliance with policies.

Students

  • If you are granted a vaccination exemption, you will be given accommodations such as required weekly testing.
  • If you failed to submit proof of vaccination or if you received an exemption and have not remained compliant with the weekly testing requirement:
    • You will be notified by the Covid Coordinator Emily McDowell (emily.mcdowell@humboldt.edu) that you have three days to rectify the issue.
    • If the issue isn’t resolved, you will be notified that you are being put on an immediate Health and Safety Risk Hold. The hold prohibits individuals from accessing any campus facilities. Faculty and supervisors will be notified of the hold. Any classes or labs missed during this period will not be made up and may affect your grades.
    • Once you have completed the necessary steps to have the hold released, you will need to reach out to Student COVID Compliance Coordinator, Emily McDowell (emily.mcdowell@humboldt.edu) to release you from the hold. 

Employees 

  • If you are granted a vaccination exemption, you will be given accommodations such as required weekly testing. 
  • If you failed to submit proof of vaccination or if you received an exemption and have not remained compliant with the weekly testing requirement:
    • HR will be tracking those who are required to test weekly. Should you fall out of compliance with the policy, you will be notified by HR that you have a minimum of three days to comply. If you have not complied within three days, HR will initiate the appropriate disciplinary action. 

Supervisors

Supervisors will be notified if any of their employees are out of compliance with testing requirements and be given guidance from HR on what that means for the employee. 

  • Supervisors must allow employees to get tested during their regular work hours, not during breaks, if employees are getting tested on campus.
  • Supervisors will be notified by HR if an employee needs any work accommodations.
  • It is the responsibility of the supervisor to ensure that employees with accommodations (such as weekly testing) are adhering to the accommodation. 
  • Employees not compliant with any requirements will be subject to appropriate disciplinary action. Any concerns with employee compliance can be reported to Scott Kasper at scott.kasper@humboldt.edu.  

Classroom Management

Everyone must be masked in instructional spaces. If/when appropriate, faculty will be provided a list of students and what accommodations they require (which will include weekly testing, masking, and additional accommodations specific to travel).

  • Should a student come to class without a mask: 
    • They should be asked to put a mask on and reminded of the mask distribution sites on campus.
    • If the student refuses to put a mask on, they should be told they can not attend class.
    • If they refuse to leave, it will be treated as a classroom disruption policy issue and should be reported to the Dean of Students, dos@humboldt.edu.
  • If a student is out of compliance with the vaccination policy or their weekly testing responsibilities:
    • They will be put on a Health and Safety Risk Hold, which prohibits them from accessing campus facilities. 
    • Faculty members will receive a notice when one of their students who is enrolled in an in-person course is on a Health and Safety Risk Hold and that the student will be unable to attend class. 
    • Students will be notified by the campus Covid Compliance Coordinator, Emily McDowell (emily.mcdowell@humboldt.edu), that they are on the hold. Once the student’s hold is released, the Covid Compliance Coordinator will notify the faculty member through the Dean of Students. 
    • Any classes or labs missed due to being on the hold are not to be made up (i.e. unexcused absences).

If you have questions regarding accommodations for students, reach out to Student COVID Compliance Coordinator, Emily McDowell (emily.mcdowell@humboldt.edu). Any questions or concerns about COVID compliance reach out to risk-managment@humboldt.edu