Choose a Language

Non-English is for reference only and not official

HSU Guidelines on Events, Meetings, and Social Distancing

  • All non-essential HSU events of all sizes are cancelled on and off campus.

  • Organizers are encouraged to cancel meetings, or convert them to teleconference, if possible.

  • Practice social distancing at all times.

  • HSU remains open for operations. 

Humboldt State University is implementing protocols for campus events and activities of all sizes. In accordance with CSU guidelines and guidance from local health officials, HSU leadership will continue to assess best practices for the health and safety of our campus community.  

All Non-Essential Events Cancelled 

Effective Monday, March 16 through Friday, April 17 all non-essential social and non-essential academic related events and activities are suspended. This includes on- and off-campus events as well as those sponsored by external organizations on HSU’s campus. Event planners must cancel, postpone, or use an alternative modalities (virtual). Events after April 17 will be assessed on a case-by-case basis, as additional information becomes available. 

Essential event definition

An essential event is defined as one that is done for academic credit that is necessary to meet a graduation requirement that cannot be postponed or substituted with another activity. Event planners seeking approval to continue their event or activity as essential should confer with their HSU department lead. The HSU department lead may recommend an event as essential to the responsible dean or director, who may recommend approval to the applicable vice president. The applicable vice president will make the final determination. 

According to the CSU, “activities and events deemed essential by the campus, smaller gatherings must be held in venues that allow social distancing of six feet per person. If this degree of social distancing cannot be achieved, regardless of the venue in which the gathering is being hosted, then the gathering should be canceled or rescheduled.”

The campus continues to assess the most appropriate guidelines for all events after April 17, and will communicate new guidelines when available. This is a difficult decision, but the University asks the community and event planners to be understanding of these necessary efforts in trying to reduce the spread of COVID-19.

Campus Meeting Recommendations

HSU leadership is not mandating the cancellation of business meetings. However, the CSU is strongly recommending that meetings on campuses be evaluated on a case-by-case basis based on:

  • Can the goals and outcomes of the meeting be accomplished effectively through alternative modalities of communication that do not require in-person engagement?

  • Will intended audience members or meeting participants be members of target populations at increased risk to COVID-19 infection?

If the answer to either of these considerations is “yes,” HSU leadership strongly recommends that the meeting lead cancels the in-person aspect of the meeting and seek virtual engagement opportunities. 


Practice Social Distancing

Social distancing measures are implemented when efforts are necessary to slow or stop the spread of infectious disease. It requires the creation of physical space between individuals so there is less risk of person-to-person transmission. Social distancing is defined by the CDC as:


  • Remaining out of congregate settings, 

  • Avoiding mass gatherings, and 

  • Maintaining distance (approximately 6 feet) from others when possible. 


As our University remains open with services operating as normal, we are aware this provides opportunities for members of the campus community to gather in various spaces. A gathering is defined as any event or convening that brings together people in a single room or space at the same time. This includes eating in dining facilities, using library resources, and exercising in the wellness center. 

HSU leadership is strongly recommending faculty, staff, and students follow social distance recommendations at all times for the continued health and wellness of our campus community. 


Please consider and adhere to the following guidelines:

  • Create a 6 foot distance between where individuals sit or stand around tables.

  • Avoid direct physical contact, such as hand-shaking, holding hands, and hugging.

  • Use phones, videos, or video conferencing to reduce the need for close interactions.

  • Smaller gatherings, those held in venues that do not allow social distancing of six feet or more per person, should be postponed or canceled. 


The goal of this social distancing policy is to help prevent people from physically coming together unnecessarily, where infectious diseases can easily be spread. Campus remains open and fully operational. Individual employees should work with their supervisors or department leads to implement social distancing or other risk-reduction strategies in their own work setting.

We understand the difficulty that these measures may cause to our entire campus community. It is imperative we put the health and wellbeing of our campus first.  

Don’t forget there are basic steps you can take to protect yourself and help prevent the spread of COVID-19


  • Stay home if you are sick or have a fever. 

  • Wash your hands frequently and avoid touching your face and eyes, nose, mouth.

  • Routinely clean your home, particularly high touch surfaces like doorknobs.

  • Consider limiting attendance at optional large gatherings because this is where colds, flu, and other respiratory viral infections are spread.


It’s important to remember to treat each other with care, respect, and empathy as the virus continues to disrupt daily life. 

Please know that support and health and wellbeing services are available on campus. Students who would like to talk with a counselor can contact Counseling & Psychological Services in Student Health & Counseling at 707.826.3236 anytime. Staff or faculty seeking additional support may call the Employee Assistance Program at 707.443.7358.

Frequently asked questions about HSU’s guidelines on COVID-19

More information on the HSU COVID-19 website