Event Guidelines for Spring Semester

January 12, 2022 - 1:03pm

Events, meetings, and gatherings are allowed to be held in person while following COVID-19 event guidelines, however, many will remain virtual. Check Campus Ready for updates and information.

 

  • In order to best protect the campus community, proof of COVID-19 vaccination (including a booster shot) or a negative test result are required for any visitor who is age 12 or over accessing campus events. This does not apply to staff, faculty, or students. 
  • Students, faculty, and staff may access campus events by showing their campus ID.
  • Large events, meetings, and gatherings are allowed, with restrictions. 
  • The Conference & Event Services department requires a minimum of 10 business days advance notice for all in-person gatherings if your event requires support for space registration or setup to undergo a two-part review with Risk Management & Safety Services and the Conference & Event Services department.
  • Activities with 150 or more individuals will require an in-depth review prior to approval.
  • There is currently a moratorium on eating or drinking at events of all sizes. Limited “Grab & Go” food services are possible.
  • All space requests must be placed in 25Live, including in-person gatherings on or off campus and virtual formats.

 

Events Review & Space Reservations

In-person campus events may be allowed, pending a two-part review and adherence to COVID-19 event guidelines. Many events will remain virtual at the planner’s discretion. Campus spaces will be available for external groups to reserve in Spring 2022. Campus will continue to align decisions with the Humboldt County Department of Public Health.

View all events at humboldt.edu/events.

The Humboldt events calendar utilizes the 25Live reservation platform, which is used for space reservation and posting events on the campus calendar. All space requests, outside of your normal work spaces, must be placed in 25Live, including in-person gatherings on or off campus and virtual formats. See full instructions on adding an online event to 25Live, including screenshots, here

 

Visitor Policy: Proof of Vaccination / Negative Test Result

In order to best protect the campus community, proof of COVID-19 vaccination (including a booster shot) or a negative test result will be required for any visitor age 12 or older accessing campus events. This does not apply to staff, faculty, or students. 

[PLEASE NOTE: students and employees are not required to show proof of vaccination or negative test results because under University requirements, they have been either fully vaccinated or, if granted an exemption, are getting tested regularly for COVID-19.]

Attendees to events (indoors and outdoors) will have the option of showing:

  • an Humboldt staff, faculty, or student ID 
  • OR proof of vaccination 
  • OR proof of a negative test result within 72 hours of arrival. 

Regardless of vaccination status or test status, all attendees age 2 and older must wear a mask at all times while on campus except in designated dining areas while actively eating or drinking. 

 

FREQUENTLY ASKED QUESTIONS

 

What if my child is under the age of 12?

Your child is always welcome to visit Cal Poly Humboldt. When entering an Humboldt facility, inform those at the door of your child's age. Your child will be required to mask during the duration of the event if they are age 2 or older.

 

What can I show as a proof of vaccination?

You can show any of the following:

  • Physical CDC Vaccination Card for COVID-19 or a photo/screenshot of your vaccination card
  • State of California Digital COVID-19 Vaccination Record 
  • A printout from any state health department or physician's office with your vaccination information stated clearly

 

What do I show as proof of a negative test?

Any photo/screenshot that shows the date of the test result and the date the test was taken or a printout of an official email from a lab with the test results and testing date clearly printed. 

 

What events does this new policy apply to?

This applies to all events on campus (both indoors and outdoors). Humboldt students and employees will not be required to show proof of vaccination because under University requirements, they have been either fully vaccinated or, if granted an exemption, are getting tested weekly.

 

What if I lost my Humboldt ID?

Students and employees can show hosts their myhumboldt page. Log into myhumboldt and use the main page, which includes your student/employee identification number, as proof of ID.  To order a replacement Humboldt ID, please fill out this form. 

 

Meetings

Meetings may remain virtual, at the planner’s discretion. Face-to-face meeting requirements include:

  • All individuals with the exception of those on a Health & Safety Risk Hold are allowed on campus.
  • You must complete a wellness self-check prior to coming to campus.
  • Do not attend if you have symptoms of COVID-19 or suspect you have been exposed to COVID-19.
  • Wear face coverings except when eating or drinking in designated eating areas.
  • Maintain 6 feet of distance from others when unmasked (such as eating or drinking in designated eating areas).
  • No eating or drinking will be allowed. Limited “Grab & Go” food services are possible.
  • Follow Humboldt, Humboldt County, and CDC health and safety guidelines.

 

Guests and Drop-in Visits

The campus is open to the public during regular business hours.The Library, which opens Jan. 18, will only be open to students, faculty, and staff. Masking is required of all individuals accessing campus facilities or events regardless of vaccination status. All events may require attestation of vaccination status for those attending, per the CSU Vaccination Mandate, and participants will be notified prior to the event of that expectation.

  • Complete a wellness self-check prior to coming to campus and/or the meeting.
  • Do not attend if you have symptoms of COVD-19 or suspect you have been exposed to COVID-19.
  • Wear face coverings except when eating or drinking in designated eating areas.
  • Maintain 6 feet of distance from others when unmasked (eating/drinking in designated eating areas).
  • Follow Humboldt County and CDC health and safety guidelines.

 

Check Campus Ready for updates and information.

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