Health and Safety Protocols

To minimize possible exposure to and spread of COVID-19, the campus community will need to adhere to several measures, including vaccination, testing, and daily wellness self-checks. Each day before coming to campus, everyone (students, faculty, staff, and visitors) will be required to do a wellness self-check and must be aware of the signs and symptoms of COVD-19.

Faculty who have been approved for a modality change to online and staff who are approved to participate in the new post-pandemic Telecommute Program mentioned above, may do so with appropriate authorization.

Employees who have concerns about returning to campus and/or identify a need for a medical or disability accommodation should first notify their Appropriate Administrator and contact Scott Kasper at scott.kasper@humboldt.edu or call (707) 826-5176 to request reasonable accommodations before returning to campus.

Benefits and Leave

ADA/FEHA COVID-19 Disability Accommodation Certification: This request form should be utilized for COVID related disability accommodations. Employee/applicant shall contact the treating health care provider to complete this form. Employee/ applicant should return the completed form to ADA coordinator at Humboldt-HR.

Leave Options: COVID-19 Supplemental Paid Sick Leave - Senate Bill 114 (SPSL) is available for certain COVID-related absences, when telework is unavailable. Visit the HR Leave & Disability  web page for information regarding this leave. 

Contact Ariel Aaron at ariel.aaron@humboldt.edu in Benefits in HR for any questions regarding leave types.

If you work for an Auxiliary (Sponsored Programs Foundation or Associated Students) and have any questions regarding leave options, please contact your appropriate administrator or your administrative office.

Concerns about Exposure to COVID-19

Employees who contract COVID-19: Employees should immediately contact their health care provider and health officials and are not to report to campus if working on site. Employees should also notify their supervisor AND Human Resources (hr-covid-coordinator@humboldt.edu).

Employees concerned about COVID-19 exposure: Employees who show no signs of illness but are concerned about previous exposure (and that exposure is unconfirmed) should monitor their symptoms, wear a mask, and test on the 5th day after exposure.  So long as the test results are negative  and they remain symptom free, there is no need to stay away from campus. If an employee has a disability and is requesting an accommodation specifically related to COVID, the COVID Related Accommodation Form should be utilized. Employee/applicant shall contact the treating health care provider to complete this form. Employee/ applicant should return the completed form to ADA coordinator, Scott Kasper (Scott.Kasper@humboldt.edu). 

Caring for a family member diagnosed with COVID-19: Employees who show no signs of illness, but need to care for a family member at home who is diagnosed with COVID-19, may use their available leave credits including the 40 hours of COVID-19 Supplemental Paid Sick Leave to cover their period of absence when telecommuting is not an option. If the family member is someone the employee would typically be able to use sick leave for, then the employee may also be eligible for catastrophic leave, NDI, and FMLA at a future time.

Insurance: Your insurance may provide no-cost services for testing and treatment. The following information is subject to change. Check your insurance company’s website for the most current information.

Anthem (Pers Choice, Pers Select, Pers Care, Traditional HMO): All cost-sharing for screening and testing, including hospital/emergency room, urgent care, and provider office visits for the purpose of screening and/or testing for COVID-19 is being waived. You also have access to no-cost online doctor visits using LiveHealth Online.

Additional special resources for Anthem members can be found at the Anthem COVID-19 website.

Blue Shield of California: The costs of COVID-19 tests recommended by a doctor will be covered and out-of-pocket costs (copays, coinsurance, and deductibles) will be waived for:

• Doctor visits for screenings
• Emergency room (ER) or hospital visits for screenings
• Urgent care visits for screening
• Via NurseHelp 24/7 you can talk with a registered nurse anytime at no additional cost.

Payroll

Hourly intermittent employees: These employees will only be paid for time worked and are not eligible for COVID-19 Paid Administrative Leave. Intermittent hourly employees who are unable to return to work either in person or remotely will not be paid.

Mailing paychecks: For those who are unable to come to campus on check distribution days, the University can mail state paychecks to intended recipients.

Email hsu-cash@humboldt.edu if you would like your paycheck mailed to you. Include your mailing address in the email and we will verify that against the current address on record in your PeopleSoft Human Resources account.

Direct deposit (enrollment): Employees who wish to enroll in the program must complete form STD 699, Direct Deposit Authorization Form, which should include the following banking information:

• Type of Account (checking or savings)

• Routing Number (9-digit bank transit number normally located in the bottom left corner of your check)

• Depositor Account Number

To ensure that the information is accurately entered on the form, you may verify the above information with your financial institution prior to submitting the form to the Payroll Department. Due to the sensitive nature of this information, please contact Patty Ambrosini at paa7001@humboldt.edu regarding delivery of the form.

Your personnel/payroll office will verify your form for completeness and send it to the State Controller's Office (SCO) for processing. Once the SCO verifies that you have an active account at your designated financial institution, all payments you receive through the payroll system (e.g., regular pay, overtime, adjustments, etc.) will be made by direct deposit. Be advised, it will take 30 to 45 days for this process.

W-2s and paycheck stubs: As a California State University (CSU) employee, your pay check/direct deposit advice and annual W-2 are issued (hard copy) by the State Controller’s Office (SCO). These hard copy documents have been the only means made available to you by the SCO as a record of your earnings, until now.

Cal Poly Humboldt employees now have the opportunity to access their earnings statements and W-2’s, along with personal information through Cal Employee Connect.

1. Have a recent paper pay stub in hand. It has information you will need that is not available from Payroll; you must be a state-side employee.

2. Go to Cal Employee Connect Select Register.

3. Follow the prompts with these helpful tips:

• Select the Department "CSU - Humboldt"

• Enter the Agency Code "225"

• Enter the Earnings Statement Number of the pay stub from Step 1. If using the View Paycheck  feature in myHR, this number is referred to as the Warrant #. You will need to enter this number with a leading zero and in the format shown in CEC

• Enter the Total Deductions on the pay stub from Step 1. If using the View Paycheck feature in myHR add “Total Taxes” and “Total Deductions” together to get the deduction total needed for the verification

Once registered, log in to view and print your earnings statements/paychecks and W-2 information for the current tax year and last two tax years.

Recruitment / Hiring / On-Boarding

For those that live outside of Humboldt county and are unable to pick up their paycheck, please email the Cashier’s at hsu-cash@humboldt.edu to have your paycheck mailed. 

Include your name, ID number and current mailing address as it appears in your myHumboldt account.  

Direct deposit (enrollment): Employees who wish to enroll in the program must complete form STD 699, Direct Deposit Authorization Form, which should include the following banking information:

• Type of Account (checking or savings)
• Routing Number (9-digit bank transit number normally located in the bottom left corner of your check)
• Depositor Account Number

To ensure that the information is accurately entered on the form, you may verify the above information with your financial institution prior to submitting the form to the Payroll Department. Your personnel/payroll office will verify your form for completeness and send it to the State Controller's Office (SCO) for processing. Once the SCO verifies that you have an active account at your designated financial institution, all payments you receive through the payroll system (e.g., regular pay, overtime, adjustments, etc.) will be made by direct deposit. Be advised, it can take up to 30 days to process.

W-2s and paycheck stubs: As a California State University (CSU) employee, your pay check/direct deposit advice and annual W-2 are issued by the State Controller’s Office (SCO). Cal Poly Humboldt employees now have the opportunity to access their earnings statements and W-2’s, along with personal information through Cal Employee Connect.

1. Have a recent paper pay stub in hand. It has information you will need that is not available from Payroll; you must be a state-side employee.

2. Go to Cal Employee Connect Select Register.

3. Follow the prompts with these helpful tips:

• Select the Department "CSU - Humboldt"
• Enter the Agency Code "225"
• Enter the Earnings Statement Number of the pay stub from Step 1. If using the View Paycheck  feature in myHR, this number is referred to as the Warrant #. You will need to enter this number with a leading zero and in the format shown in CEC
• Enter the Total Deductions on the pay stub from Step 1. If using the View Paycheck feature in myHR add “Total Taxes” and “Total Deductions” together to get the deduction total needed for the verification

Once registered, log in to view and print your earnings statements/paychecks and W-2 information for the current tax year and last two tax years.

Reimbursements

Incidental costs: You will be solely responsible for the configuration of and all of the expenses associated with your telecommuting workspace and all services. This includes ensuring and maintaining an ergonomically appropriate and safe telecommuting worksite.

Time Reporting

Absence management reporting

• For staff utilizing COVID-19 SPSL (2022) please enter time used by selecting CPAL/FFCRA from the drop down. Then in the comments you MUST add type the following: SPSL
• Timesheets (student and intermittent hourly employees): These employees should report their time to department coordinators, who will submit their hours worked to the payroll department per the instructions on our website.

Student Employees

Student employees should work closely with their appropriate administrator to determine their responsibilities while telecommuting.

Reporting for work: 

• Student employees who are telecommuting should read the guidelines on telecommuting for staff and managers and complete the telecommuting form. 

• Student employees should continue to work with their appropriate administrator on their work assignments and technology support needs.

Work hours:

• Student employees may work up to 20 hours per week during school sessions without negatively impacting their financial aid. Contact your appropriate administrator with questions regarding your schedule.

Telecommuting

Employees and Appropriate Administrators are encouraged to discuss telecommuting within their respective work units now. If telecommuting is operationally appropriate and approved by the employee’s Appropriate Administrators, a completed and signed Telecommute Agreement needs to be submitted to Human Resources no later than May 1, 2022. 

Please note: all Temporary Pandemic Telecommute Agreements will no longer be valid after May 1, 2022.

Contacts

Humboldt, Sponsored Program Foundation, and Associated Students Employees

Human Resources

Email: hsuhr@humboldt.edu / Phone: (707) 826-3626 / Fax: (707) 826-3625

Faculty and Academic Student Employees (Unit 11 ISAs, GAs, and TAs)

Academic Personnel Services

Email: aps@humboldt.edu / Phone: (707) 826-5086

Payroll

Email: payroll@humboldt.edu / Phone: (707) 826-4918