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Events, Activities & Meetings

Events, meetings, and gatherings are allowed to be held in person while following COVID-19 event guidelines, however, many will remain virtual.

January 7, 2022

Here’s what you need to know:

      • In order to best protect the campus community, beginning Wednesday, Dec. 1, proof of COVID-19 vaccination (including a booster shot) or a negative test result will be required for any visitor who is over the age of 12 accessing campus events unless they are staff, faculty, or a student. 
      • Large events, meetings, and gatherings are allowed, with restrictions. 
      • All in-person gatherings must be requested no less than 10 business days in advance, to undergo a two-part review with Risk Management & Safety Services and the Campus Events Services office.
      • Activities with 150 or more individuals will require an in-depth review prior to approval.
      • There is currently a moratorium on food or beverages on events of all sizes.
      • All space requests must be placed in 25Live, including in-person gatherings on or off campus and virtual formats.

                        Events

                        In-person campus events may be allowed, pending a two-part review and adherence to COVID-19 event guidelines. Many events will remain virtual at the planner’s discretion. Campus spaces will be available for external groups to reserve in Spring, 2022. Campus will continue to align decisions with the Humboldt County Department of Public Health.

                        View all events at humboldt.edu/events.

                        The HSU events calendar utilizes the 25Live reservation platform, which is used for space reservation and posting events on the campus calendar. All space requests must be placed in 25Live, including in-person gatherings on or off campus and virtual formats. See full instructions on adding an online event to 25Live, including screenshots, here

                         

                        Proof of Vaccination / Negative Test Result

                        In order to best protect the campus community, beginning Wednesday, Dec. 1, proof of COVID-19 vaccination (including a booster shot) or a negative test result will be required for any visitor who is over the age of 12 accessing campus events unless they are staff, faculty, or a student. 

                        [PLEASE NOTE: students and employees are not required to show proof of vaccination or negative test results because under University requirements, they have been either fully vaccinated or, if granted an exemption, are getting tested regularly for COVID-19.]

                        Attendees to events (indoors and outdoors) will have the option of showing:

                        • an HSU staff, faculty, or student ID 

                        • OR proof of vaccination 

                        • OR proof of a negative test result within 72 hours of arrival. 

                        Regardless of vaccination status or test status, all attendees age 2 and older must wear a mask at all times while on campus except in designated dining areas while actively eating or drinking. 

                        FREQUENTLY ASKED QUESTIONS

                        What if my child is under the age of 12?
                        Your child is always welcome to visit Humboldt State University. When entering an HSU facility, inform those at the door of your child's age. Your child will be required to mask during the duration of the event if they are over the age of 2.

                        What can I show as a proof of vaccination?
                        You can show any of the following:

                        • Physical CDC Vaccination Card for COVID-19 or a photo/screenshot of your vaccination card

                        • State of California Digital COVID-19 Vaccination Record 

                        • A printout from any state health department or physician's office with your vaccination information stated clearly

                         What do I show as proof of a negative test?
                        Any photo/screenshot that shows the date of the test result and the date the test was taken or a printout of an official email from a lab with the test results and testing date clearly printed. 

                        What events does this new policy apply to?
                        This applies to all events on campus (both indoors and outdoors). HSU students and employees will not be required to show proof of vaccination because under University requirements, they have been either fully vaccinated or, if granted an exemption, are getting tested weekly.

                        What if I lost my HSU ID?
                        Students and employees can show hosts their myhumboldt page. Log into myhumboldt and use the main page, which includes your student/employee identification number, as proof of ID.  To order a replacement HSU ID, please fill out this form. 

                        Meetings

                        Many meetings will remain virtual at the planner’s discretion. Face-to-face meeting requirements include:

                        • All individuals with the exception of those on a Health & Safety Risk Hold are allowed on campus.

                        • You must complete a wellness self-check prior to coming to campus.

                        • Do not attend if you have symptoms of COVID-19 or suspect you have been exposed to COVID-19.

                        • Wear face coverings except when eating or drinking.

                        • Maintain 6 feet of distance from others when unmasked (such as eating or drinking).

                        • Food and beverages are not allowed.

                        • Follow HSU, Humboldt County, and CDC health and safety guidelines.

                         

                        Guests and Drop-in Visits

                        The campus is fully open to the public during regular business hours. However, masking is required of all individuals accessing campus facilities or events regardless of vaccination status. Some events may require attestation of vaccination status for those attending, per the CSU Vaccination Mandate, and participants will be notified prior to the event of that expectation.

                        • Complete a wellness self-check prior to coming to campus and/or the meeting.

                        • Do not attend if you have symptoms of COVD-19 or suspect you have been exposed to COVID-19.

                        • Wear face coverings except when eating or drinking.

                        • Maintain 6 feet of distance from others when unmasked (eating/drinking).

                        • Follow Humboldt County and CDC health and safety guidelines.